15 Best Productivity Apps

Productivity is crucial for individuals and teams looking to achieve success in their work. It allows them to complete tasks faster and with less effort, leading to increased efficiency and effectiveness. To boost productivity, many people rely on productivity apps that help them optimize their workflows and focus on what matters most. In this article, we will explore some of the best productivity apps for different platforms and devices that can help you achieve your goals.

What are productivity apps?

Productivity apps are software applications designed to enhance efficiency and effectiveness in day-to-day work. These apps have gained popularity because they enable individuals and teams to streamline their tasks, measure their effectiveness, and focus on the most important aspects of their work. Productivity apps can encompass a wide range of uses, including creating and editing office documents, file sharing, data processing, project management, scheduling, collaboration, communication, and interaction with third parties.

Now, let’s dive into the list of the best productivity apps in 2023 and learn how to choose the right tools for your needs.

1. ONLYOFFICE DocSpace

ONLYOFFICE DocSpace is a web-based collaborative platform that allows teams and individuals to edit and collaborate on text documents, spreadsheets, presentations, and electronic forms online. It offers professional editing tools, chat communication, audio and video calls, and an AI assistant that makes working with texts easier. DocSpace allows you to establish various levels of access permissions for other users, ensuring a secure collaborative environment for your documents and files.

Best for: real-time document collaboration with teammates and external users
Platforms: online, Windows, Linux, mobile apps for iOS and Android
Pricing:
– Startup plan with up to 2 GB of free space and up to 12 rooms
– Business plan starting from $15 per admin/power user

2. Evernote

Evernote is a note-taking and task management app that helps you stay organized and productive. It allows you to take notes, plan projects, track meetings, scan documents, and store web pages, screenshots, PDFs, articles, and photos. Evernote offers excellent synchronization capabilities across different devices, ensuring that you can access your notes and tasks from anywhere.

Best for: quick note-taking and simple task management
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan for up to 2 devices and 60 MB monthly uploads
– Personal plan starting from $14.99 per month

3. Zoom

Zoom is a popular video conferencing platform that enables audio and video calls on various platforms. It provides essential features for virtual communication, including individual sessions, online webinars, and public events. Zoom also offers built-in collaboration tools for more productive interactive meetings, such as screen sharing, reactions, polls, video recording, transcripts, and integration with Gmail and Outlook for scheduling.

Best for: audio and video calls
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with 40-minute meetings
– Pro plan starting from $149.90 per user/year

4. Toggl Track

Toggl Track is a time-tracking app that helps you stay focused and minimize distractions by counting every minute you spend on a project or task. It offers online time tracking and reporting features, with integration capabilities for Outlook and Google calendars. Toggl Track allows you to switch between Timer mode and manual mode, giving you flexibility in tracking your time.

Best for: time tracking
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with unlimited time tracking for up to 5 users
– Start plan starting from $10 per user/month

5. Slack

Slack is a productivity app that facilitates efficient team communication by replacing traditional email with channels. Channels are dedicated spaces where participants can communicate and exchange information. Slack allows you to create separate channels for projects, teams, offices, and departments, making it easy to organize and find relevant conversations.

Best for: team communication
Platforms: online, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with access to the most recent 90 days of message history
– Pro plan starting from $7.25 per active user/month

6. Box

Box is a cloud-based content management platform that allows you to keep all your important documents in one place and collaborate on them with others. It offers secure file sharing with permission controls, along with features like chat, sticky notes, voting, e-signatures, and automation tools. Box is a comprehensive solution for secure file sharing and content management.

Best for: secure file sharing and content management
Platforms: online, Windows, macOS, mobile apps for iOS and Android
Pricing:
– Business plan starting from $15 per user/month

7. Pipedrive

Pipedrive is a web-based CRM tool that helps teams and businesses manage their sales activities and control deals. It offers features for sales management, forecasting, lead management, and integration capabilities with popular business apps. Pipedrive allows you to streamline your sales workflows and improve productivity.

Best for: customer relationship management and pipeline management
Platforms: online
Pricing:
– Essential plan starting from $14.90 per user/month

8. Clean Email

Clean Email is an email management app that allows you to efficiently manage a large volume of emails. It enables you to automate your email cleaning process, manage or delete thousands of emails at a time, create email groups, apply filters, and unsubscribe from unwanted senders. Clean Email also provides built-in security tools to protect your personal information.

Best for: email management
Platforms: online, macOS, mobile apps for iOS and Android
Pricing:
– €11.89 per month for 1 account

9. ProofHub

ProofHub is a project management and team collaboration software that offers features like Gantt charts, Kanban boards, task management, time tracking, and custom reporting. It allows team members to collaborate in real time, share files, and exchange feedback on tasks and projects. ProofHub can be integrated with other business tools like Google Drive, Dropbox, and Slack.

Best for: project and task management
Platforms: online, mobile apps for iOS and Android
Pricing:
– Essential plan starting from $45 per month

10. Trello

Trello is a web-based productivity app that allows you to organize personal tasks and corporate projects using a kanban-style interface. It helps you visualize your projects, tasks, and progress, and offers integration capabilities with other solutions like Slack, Dropbox, Outlook, and Gmail.

Best for: project and task management
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with unlimited storage

11. Calendar

Calendar is a web-based scheduling software tool that helps teams and individuals manage their events and meetings. It provides a single dashboard where you can keep track of your schedules, find open time slots, send meeting links, and allow others to schedule appointments with you. Calendar integrates with various calendars, including Google Calendar and Microsoft Calendar, and offers analytics for better scheduling.

Best for: online scheduling and calendaring
Platforms: online, mobile apps for iOS and Android
Pricing:
– Free plan with one basic workspace

12. Miro

Miro is a digital whiteboard that facilitates collaboration and content visualization. It allows you to create notes, designs, and move whiteboard elements, while enabling real-time communication through video calls and online chats. Miro offers a range of ready-to-use templates for creative data and project visualization.

Best for: content and data visualization
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with access to workspace with three editable boards

13. Notion

Notion is a productivity platform that offers four core components for team collaboration: Wikis, Projects, Docs, and Notion AI. Wikis allow you to create a centralized database for knowledge, Projects help you manage tasks and projects effectively, Docs enable real-time collaboration on documents, and Notion AI automates tasks using AI technology.

Best for: team collaboration
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with a collaborative workspace for up to 10 guests

14. Bitwarden

Bitwarden is an open-source password manager that helps you generate, store, and autofill secure passwords for all your accounts. It eliminates the need to remember multiple passwords by securely managing them from any device or location. Bitwarden also enables secure data transmission between users using end-to-end encryption.

Best for: password management
Platforms: online, macOS, Windows, Linux, mobile apps for iOS and Android
Pricing:
– Free plan for individuals with unlimited passwords and devices

15. Canva

Canva is a powerful graphic design software that allows individuals and teams to create professional designs for various visual content. It offers a wide range of templates and AI assistants to help you edit photos, generate images, and create custom designs. Canva is a valuable tool for visual content creation.

Best for: visual content creation
Platforms: online, macOS, Windows, mobile apps for iOS and Android
Pricing:
– Free plan with unlimited storage

These are some of the best productivity apps available in 2023. Each app offers unique features and capabilities to enhance efficiency and effectiveness in different areas of work. Choose the apps that align with your needs and start boosting your productivity today.